4807 West Seminary Avenue PO Box 15067, Richmond, VA 23227

July 1, 2011 for Payroll Deposit Returns & Jan 1, 2012 for W-2s

Per the Virginia Department of Taxation:

Withholding Tax:  Electronic Filing Requirement for Semi-Weekly Filers

Effective July 1, 2011,  every withholding tax filer with a semi-weekly filing status is required to file all withholding tax returns and payments electronically. This requirement does not change the filing frequency requirements; however, it may change the filing and payment method used. While some semi-weekly filers are currently required to make their VA-15 payments electronically, this new mandate now requires their VA-16 and VA-6 returns and payments to be filed electronically as well. Employers can meet these electronic filing and paying requirements without purchasing tax filing software. VATAX offers several online services at no cost : Business iFileWeb Upload, ACH Debit  and ACH Credit.

W-2 Filing:  Electronic Filing Requirement

In addition to the above electronic filing requirements, effective January 1, 2012, employers who furnish 50 or more withholding statements, Form W-2, to employees for calendar year 2011 (due February 28, 2012), are required to file their annual report electronically using Web Upload.
Further information is available at the Virginia Department of Taxation website: http://www.tax.virginia.gov/site.cfm?alias=BusWhatsNew#W2ElectronicFiling
As always, please call if you have questions or need assistance with these matters.